Montrose Environmental Group, Inc.

Administrative Manager

US-NC-Charlotte
3 weeks ago
ID
2017-1936
# of Openings
1
Category
Administrative/Clerical

Responsibilities

We are looking for an Administrative Manager who will be joining our ES Engineering division in Charlotte, NC. 

 

The Administrative Manager is responsible for a variety of administrative, production, and maintenance duties necessary to run the organization effectively.

  • May assist in the preparation, review and delivery of all proposals, purchase orders, and invoices.
  • Will maintain all Client lists, Vendor Accounts, phone lists, and equipment lists for the Organization.
  • Responsible for travel arrangements, direct bill set up, and notification to Employee of travel arrangements.
  • Copying, faxing, as required by organization.
  • At times, may assist with collections of past due invoices. May also assist in billing disputes with hotels, equipment purchases, and other items for assigned location.
  • Assisting in the additional creation, preparation and organization of different paperwork and documentation for the organization for shipping samples, training, and maintenance for assigned location.
  • Perform on-boarding and off-boarding responsibilities as requested.
  • Coordinate required documents/equipment for project work as assigned by District Manager.
  • May manage all certifications on gas cylinders and Material Safety Data Sheets for all chemicals at assigned location.
  • Perform Safety related functions for assigned location. Notifying Corporate office on safety sensitive matters.
  • Opening and distribution mail on a daily basis.
  • Will be responsible for tracking and maintaining direct knowledge of the day-to-day activities for which they are responsible, as well as the timely submittal of all reports and other items for which they are responsible.
  • May maintain communal work areas to ensure professional company image.
  • Provide direction for facility questions.
  • Directs and/or supervisors one (1) or more individuals performing clerical/administrative tasks within their location.
  • Any other duties that may be required to complete or assist in the preparation or completion of any project, as requested by the District Manager.
  • May manage all or some of the accounting tasks for their assigned locations.
  • Manage all incoming communications (phone, e-mail, fax, etc.) in an efficient and professional manner.
  • Coordinate meetings and other company functions, and maintain the customer contact list.
  • Provide administrative support to an individual or the office, as requested.
  • Record keeping and filing of paperwork, reports, and data sheets.
  • Point of contact for On-boarding/Off-boarding of Personnel as requested.
  • Manage, order, and maintain office and safety supplies in a cost efficient manner.
  • May manage all building related functions for the location assigned.

Qualifications

  • High school diploma or greater.
  • Two years prior Office Manager roll coupled with administrative/clerical experience.

Preferred Skills:

  • Proficiency in typing (40 WPM).
  • Excellent verbal and written communication skills. 
  • Excellent organizational skills.
  • Strong understanding of Microsoft Office products, such as Excel, Word, PowerPoint, and Outlook.
  • Ability to interact effectively with all levels of an organization, as well as regulatory and client personnel.

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