Montrose Environmental Group, Inc.

Senior Project Coordinator

Job Locations US-NJ-Robinsville
Posted Date 5 hours ago(2/22/2018 10:36 AM)
ID
2018-2034
# of Openings
1
Category
Administrative/Clerical

Responsibilities

PARS Environmental, Inc., a subsidiary of Montrose Environmental Group, is seeking a Senior Project Coordinator who will be based out Robbinsville, NJ.  PARS provides a variety of services including, but not limited to, remedial investigations, risk assessments, industrial hygiene, and treatment system design, construction and maintenance. PARS is part of a larger firm, Montrose Environmental Group, which is a high-growth environmental services company offering Air Quality, Environmental Laboratory, Regulatory Compliance, and Engineering services to a diverse range of clients in industry and government.

 

Essential Job Functions

  • Collect, enter and maintain up-to-date proposal, project and client details (contracts, rates, terms, etc.) into company accounting software (NetSuite)
  • Draft invoices for review and submit finalized invoices to customer and maintain records.

 

Role and Responsibilities

 

The Senior Project Coordinator is responsible for supervising billing and invoicing related tasks for their respective department.

  • Gather proposal details such as client name and project title from Project Manager and enter proposal in NetSuite.
  • Convert proposal entry to project entry in NetSuite if proposal is awarded and set up additional details such as project cost and rates and submit to accounting to approve project set up prior to time entries and reimbursable expenses.
  • Enter all costs for billable projects into NetSuite, generate PO’s and assign to appropriate project.
  • Review time entries and reimbursable expenses, generate draft invoices and review invoice details with Project Managers.
  • Update and finalize invoices and submit to client. 
  • Prepare and record invoices in the company’s accounting software;
  • Coordinate with project managers that invoices are reviewed and approved
  • Follow up with clients to ensure timely payments & collections
  • Review requests for payment to ensure all required supporting documentation is provided; communicate with vendors and others to resolve problems and gather missing documentation so items can be approved and processed for payment on a timely basis.
  • Review and voucher vendor invoices and employee expense reports and maintain accurate accounts payable files for vendors
  • Verify the accuracy of invoices and expense reports and investigate questionable data
  • Ensure timely payment of vendor invoices and expense vouchers; prepare items for coding and approval.
  • Respond to inquiries from vendors, personnel and others, regarding pending or paid items;
  • Maintain organized files and provide material as needed for annual audit support.
  • Maintain related records and control reports; follow defined schedules for periodic storage and purging of files.
  • Account reconciliation on Accounts Payable
  • Familiarity with Generally Accepted Accounting Principles
  • Recommends actions to resolve discrepancies
  • Exercise safe work practices by following all Company safety rules and OSHA regulations, including attendance at all required safety training programs.
  • Participate in company’s continuous improvement programs and provide support to team efforts.
  • Perform other duties as assigned.

Qualifications

  • Associate’s Degree in Accounting from an accredited university or equivalent combination of education, training and experience.
  • 2+ years of experience with accounting software such as QuickBooks, NetSuite.
  • Basic knowledge of accounting principles
  • Proficient with Microsoft Office software
  • Ability to interface with cross-functional teams and all levels of personnel/management
  • Strong problem solving and analytical skills
  • Solid organization and time/project management skills
  • Effective verbal and written communication skills
  • Able to work independently and manage multiple responsibilities (i.e. self-starter, self-motivated)
  • English language competency

 

Preferred Skills

 

 

  • Bachelor’s Degree in Accounting

 

Montrose Environmental Group is an equal opportunity employer committed to creating a diverse workforce. All qualified applicants will receive consideration for employment without regard to age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), denial of Family and Medical Care Leave, disability (mental and physical) including HIV and AIDS, marital status, medical condition (cancer and genetic characteristics), genetic information, military and veteran status, national origin (including language use restrictions), race, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, and sexual orientation.

 

As permitted by applicable law, employment with Montrose is at-will.

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